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Self-billing

  1. You fill in your timesheets with your performed working hours
  2. We validate your performed hours with the client
  3. We make the self bill and ensure your payment within 30 days after the invoice date

How does self-billing work?

In self-billing, an invoice is compiled by the buyer or recipient of a service rather than by the supplier or provider of the service in question. This is why this system is also referred to as a ‘customer-issued invoice’ system.

GIGHOUSE has started using a self-billing system to relieve its freelancers of their invoicing obligation. This means that you will no longer be required to draw up invoices for the services you perform through GIGHOUSE. Instead, GIGHOUSE will compile these invoices – what we call ‘self-bills’ – on your behalf. GIGHOUSE does not accept invoices from freelancers.

The details

  • GIGHOUSE assigns the invoices it draws up with a sequential number. These numbers are generated individually for each freelancer.
  • The invoices issued by GIGHOUSE are deemed to have been accepted by the freelancer within 48 hours of receipt, unless the freelancer issues a written objection within this two-day period.
  • The freelancer must include these self-bills as sales invoices in his/her VAT return.
  • He/she will therefore be obliged to pay the VAT owed on the grounds of these invoices to the Belgian treasury.
  • In addition to filing his/her VAT returns, every freelancer is obliged to record these self-bills in his/her annual list of customers to which a VAT obligation applies.
  • GIGHOUSE does not accept invoices from freelancers

Entering self-bills as sales invoices in your administrative records is easy:

There are two options:

  1. The bookkeeper or freelancer creates a separate sub-ledger in which the self-bills are recorded. The bookkeeper can copy the consecutive numbering provided on the self-bills.
  2. Alternatively, the bookkeeper or freelancer can record the self-bills in his/her regular sales ledger. In this case, he/she can assign the self-bill a different number.

​​  ​​ Supposing the freelancer has already entered sales invoices 1-10 for the month of April in his/her ledger. In that case, he/she can simply enter the self-bill as number 11.
​​ The only thing the freelancer still needs to do is to maintain a separate Excel sheet clearly showing that sales invoice 11 is a self-bill. That means creating an Excel sheet with two columns: one listing our numbers, and another listing the numbers you have assigned our self-bills.

Do you have any questions or doubts?

Feel free to contact us by sending an email to info@gighouse.be
or give us a call on +32 (0)93 31 77 63.